Boreal Sun Charter School
Adopted by Boreal Sun Charter School Academic Policy Committee
April 14, 2021
Boreal Sun Charter School
Fairbanks North Star Borough
Name, Office, Fiscal Year, Governance
SECTION 1. NAME
The name of this organization shall be Boreal Sun Charter School (“the School” or “BSCS”).
SECTION 2. PRINCIPAL OFFICE OF THE INITIATIVE
The principal office for the transaction of the activities and affairs of the School is 2404 South Barnette Street, Fairbanks, State of Alaska.
SECTION 3. FISCAL YEAR
The fiscal year of the School shall coincide with that of the Fairbanks North Star Borough School District (July 1 through June 30).
SECTION 4. GOVERNANCE
The School shall be governed by the Academic Policy Committee (APC).
Academic Policy Committee
SECTION 1. GENERAL POWERS
Boreal Sun Charter School will have an Academic Policy Committee (APC), which is the primary governing body designated to oversee and supervise all aspects of the School. No members of the APC shall act on his or her own in the name of the APC unless so authorized by these Bylaws or by resolution of the APC. The APC shall have the maximum power permitted by law, shall establish policy for the school, shall fulfill the duties prescribed in A.S. 14.03.250- AS 14.17.450(d) and as set forth in these Bylaws, and may include, but is not limited to, the following functions:
- Ensure the fulfillment of the mission of Boreal Sun Charter School as stated in the Boreal Sun Charter School/Fairbanks North Star Borough School District (FNSBSD) contract.
- Oversee and have ultimate accountability and responsibility for academics, curriculum, operations & maintenance of the school. Oversight of personnel issues, finances and budgeting, and other administrative tasks as required by the School.
- Promote professional conduct in accordance with Fairbanks North Star Borough School District policies.
- Delegate to the Head Teacher those tasks deemed appropriate by the APC, and to collaborate with the Head Teacher regarding the hiring, evaluation, and/or termination or non-retention of teachers, staff, and other personnel to the extent permitted by law and FNSBSD negotiated contracts.
- Review and rule on any other questions, issues, or policies that may arise from time to time, to the extent permitted by law.
SECTION 2. MEMBERS
The Academic Policy Committee (APC) shall have no fewer than seven (7), and no more than eleven (11) voting member . The APC shall be comprised of at least two (2) and no more than one half the number of board members in relation to teachers under contract to the School, at least three (3) parents with students in the school, the Head Teacher, and community members with knowledge and experience able to contribute to the working of the School.
SECTION 3. TERM
The term of all members of the APC shall be two (2) years from April to March. It is the goal of these Bylaws that the terms expire in alternate years so that not all parent or teacher positions expire in the same year. If at any time this balance is not maintained, the APC may extend (but not shorten) the term of any APC member(s) until this balance is achieved. A majority vote of the full APC shall be required to extend any term. The APC members as of the date of adoption of these Bylaws shall consist of the following members.
Elizabeth Hilker, Head Teacher Permanent
Susan Kerndt, Teacher 2021 – 2023
Signe Brunner, Parent 2021 – 2023
Tanis Harvey, Parent 2020 - 2022
Karl Hough, Community Member 2021 – 2023
Lucia Zaczkowski, Teacher 2021 – 2023
Sara Wood, Parent 2020 - 2022
Tanya Olson (June 2021) Parent 2020 (June 2021)- 2022
Ben Prax, Parent 2021 - 2023
Stephanie Graf, Teacher 2020 - 2022
Tiffany Gifford, Parent 2020 - 2021
Elizabeth Green, Parent 2021 - 2023
SECTION 4. TERM LIMITATIONS
There shall be no limitation on the number of terms that any APC member may serve. If a member wishes to serve an additional term, they must be approved by a majority vote of the APC.
SECTION 5. VACANCIES AND NEW MEMBERS
Any vacancy occurring on the APC shall be filled by a majority vote of the remaining members of the APC. Any unexpired term vacancy replacement member of the APC shall be elected for the unexpired term of his/her predecessor in office. Prior to filling any vacancy, the APC shall give notice and solicit nominations for candidates to fill the vacancy from the people and entities eligible. Applicants must attend a meeting of the APC as part of the application process before being considered as an applicant. Vacancies within 12-weeks of soliciting applications may not require reposting.
SECTION 6. COMPENSATION
Members of the APC shall not receive any salary or other compensation for their services.
SECTION 7. RESIGNATION
Any APC member may resign at any time by giving written notice to the Chair or Secretary of the APC. Such resignation shall take effect at the time specified therein and, unless otherwise stated, the acceptance of such resignation shall not be necessary to make it effective.
SECTION 8. EXPECTATIONS AND REMOVAL
APC members are expected to attend, at a minimum, all regular monthly APC meetings. Although absences at times cannot be avoided, the APC may remove any APC member who fails to attend three regularly scheduled meetings during a term year. Additionally, the APC may remove a member with or without cause when it determines that the best interests of the APC and the school would be served by removal of that member. Removal shall require a supermajority vote (2/3) of the APC, during which the member in question retains voting rights.
SECTION 9. CONFLICT OF INTEREST
Each member of the APC shall act in the interest of the common good and for the benefit of the School. It is the intent of these Bylaws to maintain confidence in the APC and to prevent the use of this membership for private gain or any other improper purpose.
Officers of the Academic Policy Committee
SECTION 1. OFFICERS
The officers of the APC shall be Chair, Co-Chair, Secretary, Treasurer and Historian each of whom must be a current member of the APC. The APC may elect or appoint other officers, including one or more assistant secretaries, as it shall deem desirable. Such officers may have the authority and perform the duties prescribed, from time to time, by the APC.
Susan Kerndt (interim) Chair 2021-2022
Karl Hough (interim) Co- Chair 2021-2022
Tanis Harvey (interim) Secretary 2021-2022
Sarah Wood (interim) Treasurer 2021-2022
Karl Hough (interim) Historian 2021-2022
SECTION 2. ELECTION AND TERM OF OFFICE
The term of all officers of the APC shall be for one (1) year. The officers of the APC shall be elected annually by a majority of the APC members at the annual meeting of the APC in April.
SECTION 3. REMOVAL
APC may remove an officer by majority vote with or without cause when it determines that the best interests of the APC and the school would be served by removal of that officer. Removal of an officer from office shall not constitute removal from the APC, as that action requires a separate vote.
SECTION 4. VACANCIES
A vacancy in any office may be filled by a majority vote of the entire APC for the unexpired portion of the term.
SECTION 5. CHAIR
The Chair shall be a member of the APC, and shall be the presiding officer at all meetings of the APC and set the agenda. The Chair shall have such authority and perform such duties as shall be directed by the APC from time to time. Additionally, the Chair will organize and facilitate the All School Meeting every fall.
SECTION 6. CO-CHAIR
The Co-Chair shall be a member of the APC. In the absence of the Chair, the Co- Chair shall perform the duties of the Chair, and when so acting, shall have all the powers of the Chair. The Co-Chair shall also perform such other duties as from time to time may be assigned to him/her by the APC.
SECTION 7. SECRETARY
The Secretary shall:
- Keep the minutes of the meetings of the APC in computer files and a book provided for that purpose.
- See that all notices and agendas are duly given and posted in accordance with the provisions of these Bylaws or as required by law.
- Keep an updated list of the mailing addresses, e-mail addresses, and telephone numbers of each member of the APC.
- Perform such other duties as from time to time may be assigned to him/her by the APC.
SECTION 8. TREASURER
Each spring and fall, the Treasurer will work collaboratively with the Head Teacher to present to the APC the annual budget and shall ensure that it justly supports the mission and goals of the charter. The Treasurer and Head Teacher will meet monthly and present an update of the budget at each APC meeting and in all ways shall be accountable to the APC.
SECTION 9. HISTORIAN
The historian shall maintain records of past APC topics and decisions.
Meetings of the Academic Policy Committee
SECTION 1. ANNUAL AND REGULAR MEETINGS
The APC hereby formally adopts the Open Meetings Act, A.S. 44.62.310 et secr. (“the Act”). All meetings shall be conducted and all notices posted in accordance with the Act. The APC shall hold regular meetings at least four (4) times a year, but typically monthly on the first Wednesday of every month. Additionally, the APC will hold a separate annual meeting in April, during which review of Bylaws and election of APC officers will occur.
SECTION 2. SPECIAL MEETINGS
Special meetings of the APC may be called by the Chair, Co-Chair, or any three members of the APC.
SECTION 3. PLACE OF MEETINGS
The APC may designate any place within the Fairbanks North Star Borough as the place of meeting for any regular meeting or special meeting. If no designation is made, the place of meeting shall be at the school.
SECTION 4. NOTICE OF MEETINGS
Notice of annual, regular, or special meetings stating the place, day, and hour of any meeting shall be delivered, either personally, by phone, text, or by email, to each member of the APC not less than one (1) day before the date set for such meeting. In addition, at least twenty-four (24) hours prior to each meeting, notice of and the agenda for each meeting shall be posted at the school. New issues not posted on the agenda may nonetheless be raised, discussed, and voted upon at any meeting.
SECTION 5. INFORMAL ACTION BY MEMBERS
Any action that otherwise may be taken at any meeting of the APC may be taken without a meeting if a consent in writing, setting forth the action so taken, is signed and unanimously agreed upon in writing or e-mail by 100% of the members of the APC entitled to vote with respect to the subject matter thereof. A record of these actions shall be kept either digitally or in the book.
SECTION 6. QUORUM
A quorum shall be a majority of the current number of APC members. Telephonic or video participation may be permitted at both regular and special meetings at the discretion of the APC and must be set up ahead of time.
SECTION 7. MANNER OF ACTING
The act of a majority of the voting members of the APC, at a meeting at which a quorum is present either in person or telephonically, shall be the act of the APC, unless the act of a greater number is required by law or by these Bylaws.
SECTION 8. NO PROXIES
Members of the APC may not vote by proxy.
Checks, deposits, funds, accounting, contracts
SECTION 1. BANK ACCOUNTS, CHECKS, WITHDRAWALS, ETC.
The School shall use district accounting services, policy, and practices for all money transactions. The non-profit entity, Friends of Boreal Sun Charter School (FOB), has their own policies and practices that will not intermingle with the School’s Federal, State and local funding. No depository account in the name of Boreal Sun Charter School may be established without the approval of the APC. Purchases of $10,000 or more will be presented to the APC for discussion.
SECTION 2. ACCOUNTING
The Head Teacher and the Treasurer shall meet monthly to compile and summarize the district report of all income and expenses since the prior APC regular monthly meeting. The APC may at any time request a full or partial budget report of School monies from the district.
SECTION 3. CONTRACTS
Contracts shall be run through the Head Teacher and Fairbanks North Star Borough School District. The APC shall be made aware of contracts in excess of $10,000 that are in negotiation.
Amendments to Bylaws
SECTION 1. AMENDMENTS
Outside of the Annual meeting, these Bylaws may be altered, amended, or repealed and new Bylaws may be adopted by a majority vote of the entire APC at any regular meeting or special meeting, provided that the proposed change in the Bylaws has been submitted in writing to all of the members of the APC, and posted publicly in the school office, at least two (2) days prior to the meeting at which the proposed change will come up for a vote. Proposed changes to the Bylaws may be submitted by any member of the APC.
SECTION 1. INDEMNIFICATION
The School may, to the maximum extent permitted by law and in the absence of School or District insurance, defend, hold harmless and indemnify all current and former members of the APC, all persons who at the request of the APC have acted or not acted, and all persons currently or previously employed by the School, from and against any claims, civil or criminal, in which that person is made a party by reason, in whole or in part, of being or having been an APC member or officer, at the request of the APC have acted or not acted, or being or having been an employee of the School, when that person has acted within the course or scope of his or her duties to the School. Indemnification shall be provided by a majority vote of the APC, on a case-by-case basis.
Date Adopted: ___April 14, 2021________________________________
Kalysta McClaughry Susan Kerndt