Mail Center

 

The Mail Center is the District's central logistic staging and sorting area that contains each school's and department's mail tubs. Its purpose is to provide an area at Shipping and Receiving for the sorting of mail and packages for inter-school, inter-department, and out-of-district mailing per the US Postal Service.  If you have any questions please don't hesitate to contact the any of the wonderful staff at Shipping and Receiving.

Process information for Schools:

"Inter-School" Mail Routes - Weekly Schedule
There are four district mail routes.  The weekly schedule shows which schools are on each route, the order of schools on the routes, and when that route leaves the warehouse each morning.

Receiving mail
Check your mail tub; please empty the mail tub when it arrives.

Sending mail
Packages for mailing must be well labeled with the correct information (staff names, departments, receiver addresses, etc.), neatly stacked together in the outgoing mail tub, and, if you have multiple envelopes to mail out through the postal service, rubber banded and possibly nested together to help us expedite it to its final destination.

Prior Planning for Success

Give yourself plenty of time to prepare your mail properly and check for errors. Mail that can pass through the machine at top speed will be processed first and will take precedence over mail that must be run at a lower speed.

March and May have consistently been peak months for mailing, which may include parent notifications, report cards, event notifications, permission requests and other similar large mailings.

The machine can process 300 pieces of mail per minute. In order to reach this level of production the mail must be able to pass through the machine without incident. Mail that has been hastily folded and inserted can easily slow us down from 300/min to 4/min and can turn a two hour job into a two day job.

If you have a large mailing (200 or more pieces) that does not qualify for “bulk mail” you should prepare it as soon as you can.

• Be sure that the contents fit entirely within the envelope
• Documents should be thoroughly folded (not just doubled over). “Fat” envelopes require extra postage.
• If the envelopes are “fat” with too many documents (generally more than 10 sheets), you should use a 6”x9” First Class Mailing envelope (Central Stores Inventory Item# 276411, 500/BOX)
• Every envelope needs a recipient address and a return address.

 

USPS Postal information:  US Postal Service

USPS Mail and Package Supplies at the Mail Center

Shipping & Receiving maintains a small supply of USPS Priority Mail Express envelopes and packages (flat rate to Priority Mail Express 2-day), a variety of USPS forms (certified mail receipts, shipping labels, return receipt forms, etc.), and can order from USPS supplies as needed; takes between 1-3 weeks for delivery of supplies from USPS to us.