District approved employee travel information and forms are below. Contact your school and/or department secretary for questions.
Employee Travel Guidelines - Summary of AR 528: Provides a one-page summary of Admin Regulation 528.
Employee Travel Authorization (TA) Form: For employee travel - Must be completed, signed, and approved before travel plans are made.
Change of Status Form: Must be completed, signed, and approved before travel plans are made.
Student Activity Travel Authorization (TA) Form: For travel with students - must be completed, signed, and approved before travel plans are made.
Anchorage Tax Exempt Letter: Present in Anchorage, Alaska to receive a waiver of room tax and rental vehicle tax.
Travel Expense Check Request: Complete upon return from district travel to recieve reimbursement.
Purchase Card (p-Card) Forms
The district's p-Card program is designed to streamline our purchasing process by reducing the number of requisitions, purchase orders and check requests processed each year. The program provides greater flexibility, allows employees to get merchandise quicker, reduces the amount of paperwork required, and enhances overall purchasing and payment efficiencies.
Employee p-Card Application: Application that each employee must submit in order to request a p-Card.
p-Card Missing Documentation Form: Form that must be completed by the employee if a receipt is lost.
p-Card Statement Dispute Form: Form that must be completed by the employee if they are disputing a charge.
p-Card Account Maintenance Form: To adjust an existing p-card name, location, credit limit, etc.
Department p-Card Code of Conduct: Employees must read and sign before checking out a Department p-Card.
Department p-Card Voucher Form: Employees must have a signed voucher before checking out a Department p-Card.
Department p-Card Log: p-Card custodians must keep a log of where the department p-Card is at all times to prove custody should a fraudulent charge occur.
Petty Cash Forms
Petty Cash is available to schools and/or departments to provide refunds to parents and provide change for student activity events.
Petty Cash Check Request: Completed to request replenishment of on-site petty cash, must have forms below attached.
Petty Cash Balance Sheet: Form to complete to request replenishment of on-site petty cash.
Petty Cash Voucher: Voucher to be completed each time petty cash is used.
Petty Cash Log: Log to track the total usage of petty cash.
Other Misc. Forms
Other miscellaneous Accounting Services forms.
Deposit Transmittal Form: Must accompany any non-InTouch deposits submitted to ADC Cashier.
Intra-District Invoice: To charge another department with the District for activities provided by another department.
New Club Account Request: To request a new club account to be set up.
Recode an Expense: To request an expense be moved to a different account than originally charged.