Career & Technical Education (CTE)

 Thank you for choosing to be a CTSO Advisor! 

The CTE Department has limited funding to support CTSO student travel expenses.  Please let us know at the beginning of each new school year if you will be advising a CTSO group for your school (or as soon as your CTSO is formed) so that we can allocate funds appropriately.   Any expenses using CTE funding MUST be paid by the CTE Department.  CTE CANNOT REIMBURSE / TRANSFER FUNDS TO CLUB ACCOUNTS.  Please coordinate those payments through the CTE Department.  This can be accomplished via P-Card or Purchase Order.  Itemized receipts are required for all CTE funding.

CTE Student Travel

Please take some time to review the Student Travel guidelines in Chapter 9 of the Administrative Regulation Manual:

Policy 955: Student Activities - Secondary Student Groups

AR 955: Student Activities - Secondary Student Groups

Policy 955.1: Student Activities - Secondary Student Groups - Secondary Student Group Conditions

Policy 955.4: Student Activities - Student Groups - Out-of-District Travel Approval Procedures for Student Groups

AR 955.4: Student Activities - Student Groups - Out-of-District Travel Approval Procedures for Student Groups - CTSO groups fall under the Co-Curricular Travel Regulations.

Policy 955.41: Student Activities - Secondary Student Groups - Out-of-District Travel Approval Procedures for Student Groups

AR 955.41: Student Activities - Secondary Student Groups - Out-of-District Travel Approval Procedures for Student Groups - Approval of Out-of-District and Out-of-State Travel for Student Groups (Grades 7 – 12)

STUDENT out-of-district travel steps:

1. Contact your school admin as soon as possible.  It takes a MINIMUM of 2-3 weeks to get on the School Board Agenda for approval before a TA number can be assigned.

1. Your Admin Secretary may be able to help prepare the forms.
2. ALL documents must be submitted by the PRINCIPAL to the Assistant Superintendent's office for approvals.

2. The Packet submitted to the Assistant Superintendent's Office must include the following:

1. School Board Memorandum.  Examples located here:  Board Agenda Procedures & Protocols for Written Communication
2. Request for Out-Of-District Travel - Your principal or admin secretary will have this form.
3. Student Activity Travel Authorization Form

3.  Once this process has been completed, please provide CTE a copy of the final approved form if CTE funding will be utilized for the travel.

The Department of Education and Early Development (DEED) Department has created some resources to help you along the way as well!

CTSO Tool Kit #1 - CTSO Organizations

Information about the benefits of CTSO membership and links to all of the CTSO's are available in this took kit.  This is a good place to start as you decide which CTSO would be the best fit for your program.

CTSO Organizations

CTSO Tool Kit - Resources

When starting your new CTSO, the process can be eased and facilitated with knowledge, resources, and connections from many persons and organizations already in place. Here are a few to get you started.

CTSO Resources