If the number of applicants exceeds the school’s capacity, enrollment shall be determined by a lottery (a random drawing). Students not placed through the lottery will be put on a waitlist for openings that become available in their grade. The lottery is open to the public and will be held April 11th, 2019. The results will be witnessed and parents will be notified of the results. BSCS commits to making the lottery and enrollment procedures and practices fair and transparent.
If a family participates in the lottery and is not drawn for a spot during one school year, but remains interested in enrollment for the next school year, a new application must be completed the following spring. Waitlists do not carry over from year to year.
Any applications received after the March 30th deadline will be stamped with the date and time, and set aside for consideration in order of receipt, after the lottery has been held. These students will either be added to the waitlist for their grade, or will be able to enroll in their grade if there is space available, but only after an orientation has been completed. This orientation may take the form of a meeting with the Head Teacher. During the school year, it may include a tour or classroom visit during school hours.
The following steps will be taken to insure viable classes, as well as a fair process, in the event that there are more applicants than spaces available.
- All grades that are not over capacity are filled with applicants for that grade.
- Siblings of the above students are placed into their appropriate grade(s), or added to the waitlist for that grade. In the event of multiple siblings on the waitlist for the same grade, the waitlist order is determined by the order of enrollment in the school (first come, first served).
- All grades with more applicants than spaces available will be placed in a random drawing to determine which of these grades will begin the lottery process first.
- The grade that is drawn goes through a lottery process that selects students to be placed into the class until the class is full. As a student is drawn, his or her siblings are entered into their respective classes as well. When the class is full, students will continue being drawn and be placed on the waitlist in the order they are drawn. When a student is placed on the waitlist, his or her siblings will be entered into their class if it is still open, or placed next in line at the head of the waitlist for their class if it is full. Each class will remain gender balanced to no more than 55% of one gender. If a class has openings but the class has already reached its male gender ratio, then only girl applicants will be entered into the class. Any male applicants would go on the waitlist in the order in which they were drawn. This would also be the case if a class has reached the female ratio.
- The next random grade will be drawn and that class will go through the same lottery selection process.
- The morning after the lottery, students who have placement will receive an email with an opportunity to “Accept Placement”, as well as further information on enrollment. Students who have been placed on the waitlist will be informed of the placement.
The following shall be given preference for admission to the school in the event a lottery becomes necessary:
-Students enrolled in BSCS
-Children of staff of the school
-Children of Founding Families (defined as any family who has contributed 50 or more volunteer hours to the creation of the school)
-Children of Academic Policy Committee members
-Siblings of students currently enrolled in the school - Siblings are defined as any two or more students who share a legal parent/guardian. If a class is already full, siblings will move to the top of the waitlist for that class.
Founding families who did not enroll in the first year of Boreal Sun Charter School may apply during the open enrollment window for preference in the school. These families will be required to submit a volunteer log demonstrating that they contributed 50 or more volunteer hours to the creation of the school prior to its opening.
Enrollment Policy - Withdrawals
If a family chooses to withdraw a child from BSCS, that child will no longer have sibling school priority for enrollment should the family want to reenroll the student in the future. Removing the priority enrollment status for a child who has been withdrawn does not disallow their inclusion in the lottery and potential reenrollment. It simply removes the priority status. The child could still be re-admitted through the regular lottery process.
Kindergarten Retention and Enrollment Policy
In the fall of each year the Kindergarten teacher will meet with the Kindergarten parents to go over 1st grade readiness. This will include 1st grade readiness skills that the teachers will be looking for in students over the course of the Kindergarten year. The Waldorf approach looks at students as individuals who are on their own developmental schedule. As such, both academic skills and student readiness are considered when recommending promotion from Kindergarten to 1st grade.
If a recommendation for retention is made by the Kindergarten teacher for a child born before June 1st at the spring parent/teacher conference, the school will hold a spot for that child in both Kindergarten and First grade for the following school year, allowing for re-evaluation of the child in late July if needed. In most situations the school will honor the parents’ decision for placement. Final decision for grade placement, however, will be the Head Teacher’s.